As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for six consecutive years.
The Office of Global Affairs (OGA) is a catalyst and a hub for all things global at the UW, connecting the diverse internal and external networks of scholars, students, and community leaders engaged with international issues. OGA’s major activities include:
•Initiating and supporting scholarly research on global issues across campus units and departments, disseminating information about relevant faculty expertise, funding opportunities, and institutional ties abroad. •Providing a portal through which external stakeholders -- including business leaders, government officials, non-governmental organization representatives, international alumni, and ethnic and cultural affinity communities -- can learn about and participate in UW global activities and resources. •Serving as a central guide and resource for developing and successfully implementing study abroad programs, international research collaborations, and foreign institutional partnerships. •Supporting UW community members in planning and carrying out international education, research and community engagement in a safe and productive manner.
To facilitate these functions, OGA has five main areas of responsibility: administration of study abroad and exchanges; support for international research; oversight of UW's centers and offices abroad; management of UW international relations and protocols; and coordination of strategic initiatives in the key areas of global health, global environment, global technology, global development challenges, and global cultural change.
We have an outstanding opportunity for a full-time Global Travel Security Specialist (GTSS).
This position has 5 main duties:
1. Coordinate the UW’s international health and safety program, with particular focus on study abroad programming 2. Verify, track and support UW student, faculty and staff participation in international health insurance and travel assistance programs 3. Monitor and support health, safety, and security of UW students, faculty and staff engaged in study, research and other University business abroad 4. Provide backup on call support and continuity to the UW’s Global Travel Security Manager and the 24 hour Global Security Program 5. Support in the development of health, safety, and security trainings and present on UW’s Global Travel Security Program
This essential position’s support is critical to managing the safety of our students, faculty and staff engaged in UW sponsored international programs and activities.
Duties and Responsibilities:
1. Provide direct service and consultation regarding health, safety and security for faculty, staff and students traveling abroad on UW business or for UW credit, including: •Plan, develop, and implement safety and security training through workshops and orientation programs for administrators, faculty and professional groups involved in study abroad. This includes periodic travel to UW Bothell and UW Tacoma. •Monitor students engaged in study, research or other activities in travel warning countries. •Review study abroad student health surveys and follow-up as appropriate. •Respond to internal/external questions regarding health, safety and security abroad, and serve as a resource person for students, parents, faculty, staff and administrators. •Together with GTSM, partner with UW units and administrators (such as Hall Health Travel Clinic, Counseling Center, Risk Management, and the UW Police Department) to facilitate health and safety education through access to information, expertise and resources. •Assist GTSM in ensuring that the latest global emergency preparedness and response information is available for students, faculty and staff and distributed through appropriate channels and media formats. •Must be available after hours on a rotating basis to be UW’s first contact for all crises abroad that happen to UW faculty, staff and/or students who are traveling on university business or participating in educational activities for credit.
2. Vet student requests for waivers of the UW Study Abroad insurance purchase requirement. Verify student enrollment in appropriate international insurance. Serve as the primary OGA contact for student, faculty and staff insurance inquiries.
3. Coordinate health and safety programs on behalf of UW Study Abroad. Outreach across campus so that faculty leading non-traditional, short-term study abroad programs across campus ensure that they and their students participate in study abroad programs as required by the Student International Travel Policy. Ensure that they follow the necessary procedures outlined by the policy and that those students are entered into Study Abroad systems of record for appropriate tracking. Provide program directors with student information, collect program director emergency contact information, and ensure program directors are aware of emergency procedures and resources.
4. Maintain data and web sites related to OGA global security activities, including:
•Together with the GTSM, maintain and improve the content of OGA’s travel security webpages. •Maintain and update the International Travel Risk Assessment & Safety Committee (ITRASC) webpage. •Maintain statistics on the number, type and severity of reported incidents that occur abroad. •Promote the use of the Travel Registry, including the collection, tracking and compliance of new and existing faculty/staff/graduate student registration for international travel.
5. Other duties as assigned
The Global Travel Security Specialist will provide operational and administrative support to the Global Travel Security Manager, with a particular focus on supporting UW Study Abroad programming and student international engagement. They will carry out training and outreach activities, follow and enhance administrative procedures, and collaborate seamlessly with partners within and outside the UW. The successful candidate must demonstrate a high level of communication and project management skills and be able to work effectively with UW departments, schools, colleges, central administrative offices, the UW Police; international organizations, US State Department, US embassies and other foreign governments; and finally, with students, faculty, and parents. This requires a high degree of judgment, sensitivity, diplomacy and calm. They must be able to effectively manage and coordinate with our travel assistance provider to ensure adequate global emergency support services for incidents that may occur while faculty, staff and students are engaged in UW sponsored international programs and activities. This position is required to be available outside of business hours on a scheduled basis to respond to international emergency situations.
Bachelor's Degree and two to three years’ relevant experience, with strong administrative or operations management skills and emergency management experience or training.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Demonstrated experience in handling high pressure situations with little or no direct support or supervision.
Experience working with and/or advising students, faculty and staff
Experience handling emergencies for a higher education institution
Experience as a trainer and public speaker
As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.