The Research Office manages approximately $161 million in annual research expenditures associated with over 2,300 sponsored research projects and is responsible for central research administration of all sponsored contracts and grants awarded to the University of Delaware (UD).
Under the general direction of the Assistant Director, Research Accounting and Billing, the Research Accountant manages and administers the post-award administration of assigned externally funded sponsored programs and other restricted funds to ensure compliance with governing federal, state, sponsor, UD requirements and generally accepted accounting principles.
This position serves as a key resource providing guidance, oversight and support to faculty, researchers and staff relating to the post-award activities of assigned sponsored programs. The incumbent is expected to foster collaborative relationships with stakeholders and exhibit a strong commitment to customer service and excellence.
Manages and administers the post-award administration of assigned externally funded sponsored programs and other restricted funds of a diversified funding portfolio.
Oversees and monitors all post-award activities throughout the award life cycle:
Utilizes system reports, queries and other tools to effectively monitor, control, and accurately report award revenues and expenditures in accordance with sponsor and UD requirements.
Performs interim reconciliations and analyses in accordance with established standard operating procedures to effectively monitor an award’s financial activities.
Exercises sound judgement to assure award costs are allowable, allocable, reasonable, and consistent with governing sponsor regulations, UD policies, and cost principles.
Coordinates and/or implements required actions with relevant parties to avoid waste, loss, and misuse of funds.
Prepares and/or approves accounting entries as required.
Coordinates with individuals across the research community to ensure effective post-award administration:
Establishes and maintains a productive and positive relationship with central office, faculty, departmental, and sponsor personnel that fall under area of responsibility.
Assists administering departments and faculty members on the post-award management of assigned sponsored programs in coordination with Research Office team members.
Collaborates with stakeholders through periodic meetings and communications to address/resolve any award financial discrepancies or other post-award related matters.
Coordinates with the Research Office’s Pre-Award Team to assist with submission of no-cost extensions, budget revisions or continued funding.
Co-monitors accounts receivables for assigned awards with the Research Office’s Billing Team, coordinating with appropriate stakeholders to address outstanding documentation or issues when award payments are being withheld.
Keeps supervisor(s) informed of potential problematic areas. Escalates critical issues to supervisor in a timely manner to avoid compliance risks or penalties.
Prepares and submits all required financial, other non-technical reports, and supporting documentation to sponsors by applicable deadlines.
Prepares financial reconciliations and closeout packages in accordance with established operating procedures.
Analyzes and approves post-close entries, investigates questionable items and completes all required closeout documents.
Completes timely inactivation of award/projects with the sponsor and UD systems.
Applies and maintains knowledge of UD and sponsor systems, procedures, and policies:
Demonstrates a working knowledge of departmental and/or sponsor post-award systems, reports, and queries to produce professional work. This includes proficiency in Excel, email, sponsor specific software/websites, financial systems, etc.
Interprets and administers rules, regulations, policies, and procedures by UD and external funding agencies.
Keeps current with respect to policies, procedures and requirements of the UD, Federal and State agencies, and various other sponsors to support compliance of assigned awards.
Continuously seeks to improve the efficiency and effectiveness of post-award business processes by providing and/or implementing well-conceived recommendations.
Maintains educational proficiency by regularly attending professional training sessions on work-related issues. Demonstrates knowledge gained by applying it to operations and informing colleagues of new developments.
Demonstrates a willingness and flexibility in performing new tasks, responsibilities, and special projects.
Performs miscellaneous job-related duties as assigned.
Bachelor’s degree in accounting, finance, business or closely related field with three years of job-related experience or equivalent combination of education and/or experience. Higher education experience preferred.
Strong verbal, written, interpersonal, organizational and analytical skills.
Excellent understanding of accounting concepts and ability to apply those principles.
Ability to organize and analyze data.
Ability to reconcile financial information with attention to detail.
Ability to work under pressure in a deadline-oriented environment.
Ability to diagnose and solve problems using sound judgment and decision-making abilities.
Ability to handle multiple tasks and assignments in a professional manner.
Familiarity with UD accounting systems, policies and procedures preferred.
Experience with Oracle/PeopleSoft Financials desirable.
Knowledge of federal grant post-award administration, financial accounting principles, Uniform Guidance 2 CFR 200, OMB Circulars A-21, A-110, A-133, Cost Accounting Standards and GAAP.
Strong customer service focus.
Ability to work independently and as part of a team to meet shared and individual goals.
Ability to be flexible, adaptable and responsiveness.
Ability to analyze and interpret financial data and prepare finance reports statements and/or projections.
Skill in fostering a cooperative work environment.
Ability to support and mentor individuals from diverse backgrounds and promote an inclusive and welcoming work environment.
Internal Number: 494673
About University of Delaware
The University of Delaware has a great tradition of excellence, from our roots extending back to a small private academy started in 1743, to the research-intensive, technologically advanced institution of today. Our alumni tell our story of achievement, from our first class, which included three signers of the Declaration of Independence and one signer of the U.S. Constitution, to the more than 154,000 living Blue Hens who are making vital contributions to the world. Vice President Joseph R. Biden Jr. and his wife, Jill, are both UD alumni. The University received its charter from the State of Delaware in 1833 and was designated one of the nation’s historic Land Grant colleges in 1867. Today, UD is a Land Grant, Sea Grant and Space Grant institution. The Carnegie Foundation for the Advancement of Teaching classifies UD as a research university with very high research activity—a designation accorded less than 3 percent of U.S. colleges and universities. UD ranks among the nation’s top 100 universities in federal R&D support for science and engineering. A state-assisted, privately governed institution, UD offers a broad range of degree programs: 3 associate programs, 147 bachelor’s p...rograms, 119 master's programs, 54 doctoral programs, and 15 dual graduate programs through our seven colleges and in collaboration with more than 70 research centers. Our student body encompasses more than 17,000 undergraduates, more than 3,600 graduate students and nearly 800 students in professional and continuing studies from across the country and around the globe. Our distinguished faculty includes internationally known authors, scientists and artists, among them a Nobel laureate, Guggenheim and Fulbright fellows, and members of the National Academy of Sciences, National Academy of Engineering and the American Association for the Advancement of Science. State-of-the-art facilities support UD's academic and public service activities. Our 146-foot coastal research vessel, Hugh R. Sharp—the most advanced in the U.S.—helps scientists across the region explore the sea. World-class figure skaters train at our High Performance Figure Skating Center. Partnerships with Nemours/A. I. du Pont Hospital for Children, Christiana Care and Thomas Jefferson University; the U.S. Army; Winterthur; Longwood Gardens and Hagley Museum offer unparalleled experiences in health sciences, defense research, art conservation, horticulture and history. The University is now transforming a 272-acre parcel, the site of a former auto assembly plant, into the Science, Technology and Advanced Research (STAR) Campus. Distinguished speaker series, symposia, 21 intercollegiate athletics programs and numerous intramural and club sports, more than 300 student organizations, concerts, exhibits and other arts and cultural activities enrich campus life.Thomas Jefferson once described Delaware as a "jewel" among states due to its strategic location on the East Coast, halfway between Washington, D.C., and New York City. Today, however, the location of Delaware's flagship university increasingly is invoked as "halfway between Los Angeles and London."In addition to our Georgian-inspired main campus in Newark, Del., UD has locations across the state--in Wilmington, Dover, Georgetown and Lewes. A thriving study-abroad program and expanding international partnerships further enhance our students' education as global citizens. We invite you to visit our campus or take our virtual tour today! http://video.realviewtv.com/education/udel/