As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for six consecutive years.
The Institute of Translational Health Sciences (ITHS) is a $70M health research institute based at the University of Washington, with integrated partnerships with Fred Hutchinson Cancer Research Center and Seattle Children's Hospital, and more than 20 other organizations engaged in health research in five states in the Pacific Northwest region. ITHS is dedicated to speeding science to the clinic for the benefit of patients and communities throughout our region. We promote this translation of scientific discovery to practice by fostering innovative research, cultivating multi-disciplinary research partnerships, and ensuring a pipeline of next generation researchers through robust educational and career development programs.
The ITHS Research Development team is seeking a Grant Development Manager (Program Operations Specialist) to lead ITHS Grant Development and Research Navigation efforts. Working closely with the Director of Research Development, this position will take lead responsibility for identifying new funding opportunities for ITHS, working closely with staff and faculty leaders to submit large, multidisciplinary, and collaborative funding proposals to a wide range of funding agencies, both public and private. This position will additionally assist the Research Navigation component of ITHS, providing outreach to partner institutions and working with internal & external investigators to guide the research proposal process. The Grant Development & Writing Specialist will require diverse scientific and project management skills to integrate these functions.
Grant Development & Writing:
Work independently while in close collaboration with ITHS leadership, affiliate faculty, research staff, and others to support the development and submission of large, multidisciplinary, and collaborative funding proposals to a wide range of funding agencies and organizations, including both public and private external entities and also internal UW funding sources, with program attendees.
Collaborate with ITHS Leadership and PIs to identify public and private funding opportunities for the ITHS funding announcements.
Provide guidance and support to PIs in the program, project coordinators and others regarding grant guidelines and procedures governing state, federal, and private grant proposal submissions.
Monitor websites and other sources for funding announcements and maintain a strong working knowledge of available funding opportunities.
Conduct literature reviews and background research as needed, producing synopses to be incorporated into funding applications and publications.
Write a variety of content for funding applications, including supporting documentation such as budget justifications, according to a recognized and approved style, logic, and policy of funding organizations.
Create and maintain templates and 'boilerplate and sample' documents to support the proposal development infrastructure; maintain a knowledge base consisting of project descriptions, research personnel academic biographies, and professional profile documents.
Record and maintain data on proposal submissions and track annual numbers and funding amounts requested and awarded.
Other proposal support tasks such as developing proposal style guides, performing final quality control reviews, and working with graphics and production staff to coordination final proposal production, packaging, and delivery for the ITHS Translational Workforce Development Core.
Interface with subcontractors and partners to collect and refine needed text, resumes, project descriptions, and related material.
Assemble all pertinent materials for final submission. Facilitate the review and approval process. Ensure overall accuracy and quality of all grant proposal documents.
Support investigators in the program to ensure the timely completion of grant applications.
Provide coordination and management to help develop and operationalize strategic goals and ensure specific aims are met.
Implement methods to continuously improve the various program processes.
Research Navigation & Program Outreach:
Under the direction of the Director of Research Development, responsible for ITHS efforts to provide personalized scientific guidance to the research community regarding relevant translational and clinical research resources to support their work.
Work with administrators and leaders of centers, departments, and divisions across partner and collaborating institutions to identify opportunities for ITHS engagement and outreach.
Serve as a key member of the ITHS Network Navigator Program, consisting of manager and director level research administration representatives at institutions across WWAMI, in conjunction with the ITHS Office of Expanding Regional Collaboration.
Develop, manage, and implement processes and systems to support research navigation functions locally and regionally.
Oversee preparation of letters of support representing formal ITHS commitments, in accordance with ITHS policy and practice.
In conjunction with faculty leadership, assist management of the multi-institutional Scientific Success Committee including recruitment of committee members and users, coordination of study reviews, delivery of recommendations to investigators, and program evaluation and continuous improvement.
Education & Training Support:
In conjunction with ITHS Translational Workforce Development, serve as a grantwriting expert on an ad hoc basis for training sessions, structured learning formats (KL2, TL1 cohorts), and annual conferences or bootcamps.
Play a key role in the development and implementation of training to promote better scientific writing and editing skills in collaborators, staff, and students.
Support other education & training functions as needed.
Master's degree in public administration, research administration or similar. 4-5 years of experience, preferably in an academic, healthcare, or non-profit setting, with notable responsibilities for governmental grant writing and editing specifically the SF 424, PHS 398, ASSIST and eCommons; combination of education and experience may be substituted on a case by case basis.
Experience writing and coordinating multidisciplinary sponsored research and private grant proposals with multiple collaborators for a variety of funding sources.
Strong written communication skills; ability to write clear, structured, articulate, and persuasive proposals, particularly where technical information must be conveyed in a clear and convincing way.
Communications skills to interact with diverse groups of individuals to research, secure and/or provide information, clarify situations, resolve problems, and ensure cooperation among individuals.
Experience in an academic environment, preferably within multiple disciplines, including medicine, engineering and public health.
Organizational and time management skills to coordinate projects and people, prioritize and track multiple projects simultaneously, and meet aggressive and critical deadlines.
Experience with computer software for word processing, desktop publishing, spreadsheet, and presentation tasks/assignments. Proficiency in Microsoft Office Suite of products required, particularly Word, PowerPoint, and Outlook, EndNote (or similar).
Superior command of the English language including rules and usage. Knowledgeable in using/adhering to GPO, APA, and/or Chicago style manuals, and various other academic style guidelines.
Ability to function effectively as part of a team, while also moving projects forward independently. Ability to adeptly manage multiple priorities and timelines. Spends his or her time and the time of others on what’s important; quickly zeros in on the critical few and puts the trivial many aside; can quickly sense what can help or hinder accomplishing a goal; eliminates roadblocks; creates focus.
Project or program management experience involving complex and/or open-ended projects, development of project charters, setting program requirements, prioritizing program goals, and evaluating program success criteria.
Possess professional integrity and a high degree of discretion and diplomacy.
Understand institutional policies in higher education and federal research funding.
If contacted for an interview, you will be asked to bring a writing sample.
Equivalent education/experience will substitute for all minimum qualifications except where there are legal requirements such as license/certification/registration.
Doctoral degree in a health-related science.
Experience with University of Washington or other large academic research centers.
Advanced proficiency and/or certification in project management and communications tools.
Knowledge of clinical and translational science terminology and practice.
CONDITIONS OF EMPLOYMENT The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.