Rutgers, The State University of New Jersey is seeking a Program Assistant for the Department of Medicine at the Rutgers Robert Wood Johnson Medical School.
The Program Assistant position assists in oversight of all Department of Medicine educational programs, with a focus on subspecialty fellowships. The individual will serve as a liaison between the fellowship programs at Rutgers Robert Wood Johnson Medical School; internal GME and affiliate training sites; and external accreditation bodies (i.e., AMA, ECFMG, AAMC, ACGME, ABIM, and specialty societies). The ideal candidate will demonstrate initiative, be willing to take direction, support the larger team, and contribute to the growth of the Department of Medicine's educational mission.
Among the key duties of this position are the following:
Maintains accurate and regularly updated databases for the programs and the fellows. This includes preparation of all needed fellow information lists, including master data list, contact information, questionnaires/forms, and attendance tracking at events.
Coordinates fellows' involvement and participation in Residency/Fellowship Research Day, Quality Improvement programs, Art and Business of Medicine Conferences, Medical Grand Rounds, and other departmental and divisional special events.
Arranges for conference travel advances and reimbursement for fellows, with budgetary tracking.
Coordinates logistics needed for the fellowships, such as computer training, purchasing of lab coats, housing opportunity list, beepers, the incoming fellows' orientation, etc.
Assists with fellowship recruitment: use of Electronic Residency Application Service (ERAS) for tasks such as application screening and downloading; list generation under the direction of fellowship program directors; coordinate interview process to the needs of the division and the applicants; and assistance with data collection for submission of the NRMP rank order list.
Ensures proper post-NRMP match data collection, electronic database creation, and entry into HR/GME site, using New Innovations
Supports the Vice-Chair of Education, Chief of Division of Education, and residency/fellowship program directors with correspondence, organization of meetings, workshops, and recording and distributing of meeting minutes.
Minimum Education and Experience:
Bachelor's Degree in Business Administration or a related discipline.
One (1) year of progressively more responsible professional experience inclusive of day-to-day operational, and program management responsibilities in a business office, government agency or university setting.
Equivalent experience, education and/or training may be substituted for the education requirements.
Required Knowledge, Skills, and Abilities:
Individual must possess confidentiality, accuracy and efficiency.
Desired candidate must be adept at communicating with colleagues, display excellent written, oral, and computer skills, including facile use of MS Word, Excel, PowerPoint, and an ability to use internet-based surveys and tools.
Posting Number: 20ST0085
Location: Downtown New Brunswick
Internal Number: 109123
About Rutgers University
Rutgers, The State University of New Jersey, is a leading national public research university and the state's preeminent, comprehensive public institution of higher education. Rutgers is dedicated to teaching that meets the highest standards of excellence; to conducting research that breaks new ground; and to turning knowledge into solutions for local, national, and global communities. As it was at our founding in 1766, the heart of our mission is preparing students to become productive members of society and good citizens of the world. Rutgers teaches across the full educational spectrum: preschool to precollege; undergraduate to graduate and postdoctoral; and continuing education for professional and personal advancement. Rutgers is New Jersey's land-grant institution and one of the nation's foremost research universities, and as such, we educate, make discoveries, serve as an engine of economic growth, and generate ideas for improving people's lives.