NOTE: Applications/resumes will be accepted until the position is filled. First consideration will be given to applications/resumes received by February 13, 2020.
This job is located in the City Clerk's office within the City of Oklahoma City, and is under the direction of the City Manager. The City Clerk is primarily responsible for providing leadership in the City's efforts of transparency, accurate record keeping, and quality customer service. In these efforts the City Clerk is responsible for managing staff activities and specific operations which involve serving as Clerk to the City Council; maintaining a variety of minutes and files of Council, board, and trust meetings; processing of legal publications and recording land documents; processing bids for City and Trusts electronically; codification of the Oklahoma City Municipal Code; updating the Records Retention Manual; preparation of the City Council Agenda electronically; processing Open Record Requests electronically; maintaining City documents and files as specified by governing rules/regulations and procedures; monitoring legislation relating to elections, Open Meetings Act and Open Records Act. Additional responsibilities encompass prioritizing and directing development of department's budget, goals and objectives, five year forecast and cost allocations; and coordinating efforts with the Oklahoma County Election Board in the conduction of all City elections. The City Clerk is responsible for campaign reports for officer elections and financial disclosure statements required by the Oklahoma Ethics Commission. Work requires frequent contact with the Mayor and City Council, general public, outside agencies, board and trust representatives, City officials, and varied organizational personnel in order to obtain or provide information concerning official City business, documents, meeting records, ordinances/regulations, and other related information. Duties performed require knowledge of and skill in applying administrative and managerial principles and practices; ability to ensure maintenance of files and official City documents and records; and the ability to perform work of the position within the framework of applicable procedures, policies, and regulations. Specific duties include, but are not limited to attending Council, Trust and Board meetings; monitoring public meeting actions; communicating with contractors and interested parties concerning status of submitted bids and bidding procedures; serving as a secretary for City pension system and various City trusts; signing all Council documents; answering inquiries concerning specific requests for records; and researching and making recommendations concerning improvements to existing systems and procedures. Instructions received define overall operational objectives and budget limitations. Conferences are held with the City Manager wherein work results are appraised as to attainment of program accomplishments; effectiveness and economy of management; and adherence to policies, directives, and regulations.
Knowledge of and skill in applying administrative principles and practices.
Skill in communicating in verbal and written form with a wide range of individuals.
Ability to supervise and manage operations of a City Clerk's Office.
Ability to insure maintenance of files and official City documents and records.
Ability to establish and maintain effective working relationships with staff, public officials, general public, and various outside agency representatives.
Skill in evaluating and improving existing programs, systems, and procedures.
Ability to perform work of the position within the framework of applicable procedures, policies, and regulations.
Ability to interpret and ensure compliance with local, state, and federal regulations.
Bachelor's degree required or certified municipal clerk designation.
Previous experience in municipal government.
Additional Salary Information: NOTE: The normal starting salary for this position is $99,263.52/annually. A higher salary may be considered, dependent on the qualifications and experience of the selected applicant and/or the City's step placement policy.
About The City of Oklahoma City
Public service is our purpose. The City of Oklahoma City employs a qualified and diverse workforce who are the best people to deliver high quality products and services to our residents.