Summary: This is an exempt administrative position that reports to the Chief Financial Officer. The scope of the job includes providing and maintaining a safe and secure campus for the Upper and Middle School, management of third party rentals and school wide calendar scheduling. This position includes but is not limited to the following responsibilities:
Essential Duties and Responsibilities:
Provide leadership, direction and control for the building and grounds maintenance functions and school security
Develop, formalize and implement both short-term and long-term plans, goals and objectives for the Facilities Department including security.
Responsible for the facilities operating budget, including the preparation, review and submittal to the CFO
Prepare five-year capital budget which is updated annually
Develop policies and procedures which successfully provide efficient and effective services
Supervise, control and direct Facilities Director toward meeting the goals of the department
Remain up-to-date on all government laws, rules and regulations which affect hazardous chemicals that are used, generated, handled, disposed or controlled by the school
Prepare written reports as required by the CFO, Head of School or Board of Trustees
Perform special projects as assigned by the CFO
Present a consistently positive approach to RE students and all other internal and external constituents at the school through a manner that is friendly, courteous, helpful and cooperative at all times
School Security and Safety
Maintain, update and implement the Crises Management Plan
Oversee school security and safety monitoring systems
Serve as contact person with security and safety monitoring contractors
Coordinate access for special events and rental on campus
Arrange for repairs, purchases etc, for security and safety alarm systems
Oversee the planning for upgrades of security and monitoring systems
Coordinate School Life Safety Systems – Fire Alarm System, Crises Alarm System
Oversee service contracts and maintenance
Maintain service records
Oversee the planning for upgrades to school life safety systems
Perform regular safety inspections
Complete regular inspections with Dir. Maintenance US and MS
Perform other Safety and Health inspections as needed
Accompany insurance inspector on yearly insurance audits
Accompany Health Inspector on annual and routine health inspections
Be primary person responsible for safety policies and procedures of the school’s facilities and grounds
Oversee the guard services on US and MS campuses
Oversee compliance with all federal, state and local regulatory requirements pertaining to our physical plant and grounds or use of them.
Manage records and files on applicable federal, state, county regulations
Manage records and files on applicable OSHA, EPA and Fire/Rescue regulations
Assure that we are in ADA compliance where applicable
Manage records updated on asbestos compliance and repairs needed and performed
Third Party Rentals
Responsible for all communications and rental agreements with third party rentals.
Coordinates scheduling, setup, onsite supervision, security and breakdown of rentals.
School Operations and Scheduling
Responsible for school wide operational scheduling and management of calendar.
Identifies conflicts and other operational issues and resolves them.
Coordinates with Facilities and Maintenance Department on all operational activities of the school.
Assume other responsibilities as requested to do so by the Head of School and/or the Chief Financial Officer
BS or BA
Minimum 10 years managing like size facilities
Proficiency in Excel and Microsoft Word software
Strong interpersonal skills and strong communication skills
Strong proficiency in English (verbal and written)
Non Essential Qualifications:
Facilities Manager Certification
Attendance and Dependability: The employee can be depended on to report to work at the scheduled time and is seldom absent from work. Employee can be depended upon to complete work in a timely, accurate, and thorough manner and is conscientious about assignments. Position requires 24/7 availability
Communication and Contact: The employee communicates effectively both verbally and in writing with superiors, colleagues and individuals inside and outside the School
Relationships with Others: The employee works effectively and relates well with others including superiors, colleagues, and individuals inside and outside of the School. The employee exhibits a professional manner in dealing with others and works to maintain constructive working relationships.
Physical Demands and Work Environment:
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical demands: While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, color vision, depth perception, and the ability to adjust focus.
Work environment: While performing the duties of this job, the employee is exposed to minimal noise which occasionally increases as activity in the office increases. The noise level in the work environment is usually minimal.