ANNUAL OPERATING BUDGET - Assist and support executive management with the preparation and submission of annual operating budget requests that incorporate MSC financial plans linked to accreditation core themes and strategic goals while complying with MAU and Statewide directives. Prepare and analyze financial resources, financial needs and provide strategic based recommendations to assist with program request development. - In conjunction with executive management, set MSC's annual operating budget based on fiscal year General Fund appropriation, program increments or reductions and prepared tuition/fee projections. Identify permanent and temporary revenue sources available for strategic internal re-allocations and set departmental distributions. - Assist and support executive management with the preparation and submission of MSC's annual funding requests. - Assist with the budgetary development of MSC grant and contract proposals and awards, UA Foundation funds, and Auxiliary operations. - Assist student agencies (Student Government, Student Clubs) with the development of annual operating budgets. - Monitor, negotiate, and prepare vendor contracts for campus operations
SUPERVISION - Work as a team leader and builder promoting a service-oriented department that provides the highest caliber of service to the institution's constituencies. - Provide guidance, motivation, evaluation, counseling, and discipline to subordinates. Establish performance goals and objectives with measurements of performance standards. Provide professional and personal growth and development opportunities. Organize department as appropriate. - Oversee the functions of the MSC Human Resource Technician who serves as liaison to UAA Human Resources
FINANCIAL MANAGEMENT REPORTING - Prepare financial management reports for MSC and UAA executive management. Project revenues and expenditures and identify and meet targeted carry forwards. Continually maintain operating budgets to ensure authority is adjusted when appropriate and potential over-expenditures are avoided. Meet with departmental chairs and managers on the financial status of their assigned budgets. Prepare and submit all budget revisions, as needed. Provide budgetary training to departments, as needed. - Monitor grants and contracts financial reports to ensure adherence to planned program expenditures. Monitor financial reports for MSC UA Foundation funds, Loan funds and Agency funds for correct revenue income posting and planned program expenditures. - Reconcile fund balances, implement budget revisions, and correcting JVs as necessary. Monitor MSC Capital fund and supplemental Capital fund.
FINANCIAL STUDIES - Respond to all requests for analytical fiscal studies and analyses solicited from local, university, state, and other external agencies regarding MSC budgetary status. - Develop and prepare comprehensive and informative analysis of budgetary information by evaluating the recipients' needs, determining what information is required, developing an appropriate format for presenting data, and determining the appropriate sources for gathering the required data. Examples for reporting requests and requirements include: UAA Planning and Budget Advisory Council (PBAC), Annual Performance and Annual Financial reports, MSC Component Summaries, Accreditation self-studies, Matanuska-Susitna Borough presentations, Economic self-studies and misc other studies and presentations, as required and requested. - Prepare and submit monthly MSC Reports for Business Services department
PLAN, IMPLEMENT, DIRECT, AUDIT, AND EVALUATE A COMPREHENSIVE PROGRAM OF FINANCIAL SUPPORT FOR MATANUSKA-SUSITNA COLLEGE (MSC). STRATEGIC PLANNING - Assist and support executive management with short and long term institutional strategic planning, needs assessment, and program evaluations to ensure assets are strategically directed for maximum return. Assemble and analyze historical financial data, identify trends, and provide projections to enable better decision making. - Track and report on MSC's planned vs. actual strategic resource allocations and link to MSC's strategic plan and accreditation core theme objectives and outcomes. Update financial performance metrics and compare data and outcomes to peer institutions. - Follow national best practices addressing current challenges and emerging trends for two year Colleges for more informed and effective advising to executive management. Receive news and updates from the federal and state government funding agencies, higher education publications, and other sources. - Serve as financial advisor for development events and activities or grant/contract opportunities directed towards promoting and providing external financial support for the College. - Serve on MSC Executive Leadership Team. Mandatory attendance at MSC College Executive Meetings. - Act on behalf of executive management in absence for budgetary and administrative decisions.
BUSINESS SERVICES AUDIT - Direct and ensure by procedural development and audit that MSC Business Services departmental transactions are performed in compliance, are auditable, retrievable and that adequate controls exist to maintain security of UA assets. Functions include Budget, AP, AR, Property, Travel, Procurement, Grants/Contracts, Human Resources, and Bookstore. - Prepare, participate and respond to all internal and external audit requests including grant and contract agency audits.
MISC ACCOUNTING Oversees: - Reconciliation of monthly bank statement - Reconciliation of general ledgers for all funding sources - Determination of allowance for bad debt - Setup of semester registration detail codes for tuition/fee charges - Approves of year-end closing reports - Calculation of deferred summer tuition and fees
Position requires extensive knowledge and working experience in:
- Strategic planning for educational institutions including revenue/expense forecasting and/or modeling
- Governmental/non-profit fund accounting.
- Developing, maintaining, monitoring, forecasting, analyzing, and reporting on operational budgets.
- Internal and external financial audits
- Personnel management with ability to provide effective leadership.
- Strong verbal and written communication skills.
- Computer skills including word processing, spreadsheets, and databases.
- Ability to develop and modify goals, objectives, procedures, and projections in response to changing policies, regulations, financial resources or needs assessment.
Knowledge and working experience with:
- The University of Alaska's fund accounting structure, accounting principles and major administrative processes
- The University of Alaska's NCHEMS, organization, program, and account codes structure
- The University of Alaska Anchorage strategic planning and accreditation process and the connection with UAA community campuses
- The University of Alaska's personnel management policy and procedures.
- Banner Finance, Banner HR, & Banner Student
- Report generation via UA Banner, UA QMenu, UA TOAD
- Alternative funding via grant proposals and fundraising
Required Experience, Education or Training:
3 years supervisory experience
4-6 years experience in an accounting field, preferably in governmental/non-profit fund accounting
Bachelors Degree in management, business, accounting, finance or relevant field. Advanced degree preferred.
This is a full-time, Grade 81, minimum $30.56 hourly, DOE, 12-month position complete with a competitive salary and UA employee benefits package. This position is open until filled with the initial application review taking place on February 13, 2020. To ensure your application is considered, apply by 11:55 pm, 2/12/2020. If you are unable to submit all the necessary documents through the portal, please email them to Suzan Labby at firstname.lastname@example.org.
Interested applicants - Please complete a University on-line application and upload the following documents:
Reference - Names and current contact information, including phone numbers and email addresses for three professional references
A One page summary statement of leadership/management philosophy, and unofficial transcripts
The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.
Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.
University of Alaska is a Drug Free Workplace.
Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment. During the probationary period, employment may be terminated for no reason or any reason. Promoted employees also serve a probationary period with limited rights of retreat.
It is the policy of the University of Alaska that all employees are required to attend training to meet the requirements of the positions they hold and to complete the required training within a specified period of time to remain employed at UA.
Contact Information: If you have any questions regarding this position, please contact University of Alaska HR at 907-450-8200.
Internal Number: 514510
About Mat-Su College
Mat-Su College is a community campus of the University of Alaska Anchorage. The campus is located on 951 acres in the Matanuska-Susitna Borough, the fastest growing region of Alaska. We serve as a major higher education hub for the communities of Wasilla and Palmer. Our student-friendly campus offers small class sizes and state-of-the-art facilities, including paramedic classrooms with a fully equipped ambulance bay, updated science labs, and a new 520-seat performing arts theater, the first in the Matanuska-Susitna Valley. The campus has an annual operating budget of nearly $11,000,000 and employs nearly one hundred full-time faculty and staff and more than one hundred adjunct instructors to serve approximately 2,000 students each semester.